Organizations carry a never-ending to-do list on their shoulders. It can be a new project, emerging technology adoption, or implementation of new business models. When these happen, the top management always wonders whether to outsource their control to a consulting firm or burden the current functional teams. In this article at Business 2 Community, Engelina Jaspers shares how your PMO can provide expected results to stakeholders.
PMO and Its Benefits
The importance of the PMO has risen drastically in the few years because there have been changes in workplace cultures worldwide. For instance, studies indicate that people spend 80 percent of their time in collaboration. So, 93 percent of organizations plan to get rid of hierarchies and empower decision-making across all levels.
A PMO will help equalize terminologies, create policies and standards, provide a basis for analysis, solve organizational challenges, and establish best practices. So, what should a PMO have to prove you are on top of what is important to stakeholders? Here are the clues:
Steps to Create a PMO
- Find the right members for your PMO team. It does not always have to be the top honcho but should be the primary influencer.
- The CEO must have a close engagement with the team. The executive does not have to be present in all the meetings but must be a call away.
- Ensure that the team is clear about the goals and expectations. This would fast-track the execution process for your development team.
- Create some roles and responsibilities that the team members must abide by.
- Project managers must document, create crisp agendas, capture actionable insights, and send reports to help the project management office work on full steam.
While 95 percent of large companies have PMO teams, midsize (83 percent) and small businesses (75 percent) also have project management offices. You can either have a standing PMO that directly reports to your VP of strategy or an ad hoc team established to look after a specific challenge.
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