Project Management Office

Organizational Charts: Key to Project Portfolio Success

Organizational charts are essential to every business because they improve internal structures and enable effective communication. Additionally, they enhance collaboration across teams and the wider business; define clear business structures, roles, and responsibilities. But, how does it help in the project portfolio team’s success? In this article at PMWorld 360, Jan Schiller explains how organizational charts help business leaders unleash the project portfolio teams’ potential and contribute to the project portfolio’s success.

Why are Organizational Charts Crucial?

Organizational charts clearly outline the hierarchy within an organization and indicate the relationships shared among each employee. These help team members identify all the stakeholders across the organization and ensure that managers properly delegate tasks and responsibilities. All of this will enable organizations to establish the project portfolio and effectively engage all stakeholders.

How Does It Contribute to Team’s Success?

Empowers Team Members

A project manager must empower all team members to give their best by creating an informal organizational chart that clarifies an individual’s role in the team. “This structure helps the project portfolio team thrive and represents the conceptual collaborative home for the team for the duration of their involvement,” explains Schiller.

Aligns Goals

To achieve project portfolio success, every team member must be aware of its vision. They must collectively work together and ensure that their efforts are taken in the right direction. Organizational flowcharts help in aligning these efforts and goals in one direction. These also enable every employee to understand their roles and responsibilities in the workplace. Organizational charts further help the teams connect with purpose.

Impacts Long-Term Planning

With a project portfolio organizational chart, leaders can spot whether an employee or team is shouldering more responsibility than feasible. Managers can then create contingencies and backups in case of systemic breakdown. This turns out to be a strategically important aspect as it also helps in business continuity planning.

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