Continuous ImprovementExecution ExcellenceProject Management Office

Time Management Guide to Tackle Virtual Workload

Expecting a steady workflow is as impossible as predicting the virtual workforce to accomplish a project overnight. In the IT business, the wave of workload occurs at the least expected time. In this article at Forbes, John Hall defines an erratic workflow’s growing challenges when most employees work remotely. Follow time and people management techniques to maintain consistency at work. An hour of effective planning is enough to map out ways to accomplish multiple tasks.

Resort to Planning

To sustain the workload, keep some free time in hand to strengthen your team. Follow these time management tips to lead your team:

Determine Priorities

Adapt the Eisenhower matrix to classify significant tasks and set priorities. Aim to accomplish all the time-sensitive tasks. Do not hesitate to Outsource assignments to skilled resources to strike a balance or accelerate progress.

Enlist Less Critical Tasks

Once you have accomplished time-sensitive work, switch to critical ones to achieve business goals. Invest time in the ongoing trend research, enticing potential clients, or planning strategies. Such initiatives contribute to long-term growth planning. Do not force your workforce to focus on irrelevant tasks.

Allocate Equal Tasks

Distribute the task in hand equally among team members. Avoid overburdening The high performers because they can do the tasks faster than others. Divide massive projects into short sub-tasks and assign them to each team member. Maintain a task board or calendar to keep track of each individual’s job. When you get a new set of assignments, allocate them to people that have the bandwidth.

Utilize Squad Strength

Be wary of your team’s vulnerabilities and strengths. For instance, some people are good at multi-tasking, while others can survive immense work pressure. Form your work strategy and work distribution per the efficiency of each individual in the team. Make sure you utilize the strengths and weaknesses of your team members effectively to achieve successful outcomes.

Use Advanced Software

Switch to project management software to focus on essential tasks and assignments. The upgraded tools can fast-track development and accelerate interactions within the group of employees. Using the automated features, you can reduce human effort and utilize their strengths in brainstorming innovative ideas.

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