Continuous Improvement

How to Conduct First Meeting with Your New Team?

With any project that you and your team undertake, one factor is absolutely vital – communication. Lack of adequate communication has proved to be the downfall of many projects what would otherwise be successful. Therefore, as a project manager, you must create a communication pathway throughout his or her team. In this article at PM Tips, Ron Boaz explains how the project managers should hold the first meeting with a new project team.

Steps to Initiate Conversation

Actively Listen to Your Employees

“Before you meet as a project team, setup 1:1 meetings with each team member and listen to where they’re at currently, what their concerns are regarding the upcoming project, and what their personal strengths and weaknesses may be,” says Ron. Listening is critical at the beginning for you to learn what to do, when, and how soon. Besides, listening will also help you develop a rapport with your team members and engage them in conversation. Further, you can establish trust and set the tone for the kind of team environment you wish to foster.

Build Trust

The goal of this initial meeting with your new team isn’t to map out the vision for the next nine months. The objectives of this first meeting should be to:

  • Show you’re worthy of your team’s trust
  • Show that you intend to help
  • Show you are ready to learn

Every little interaction with your team members is especially important in the beginning to set a foundation to start your project. Show them that you can be trusted. Without trust, your confidence will seem arrogant, your certainty will seem oblivious, and your sense of direction will seem misguided. Your project doesn’t move forward without trust.

Set Expectations

It is incredibly important to set the right project goals. When goals support key initiatives and remain in sync with the organization’s strategic goals, they have a lot of power to direct work almost effortlessly. When the work piles up and stress mounts, you might lose sight of how to prioritize. Goals will help you refocus on your effort and helps keep your team on track.

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