Execution Excellence

Project Constraints and Ways to Manage Them

As every project and its resource are finite, project managers must identify solutions to work with (and around) their limits. One of the biggest responsibilities of a project manager is to manage project constraints to ensure that your project gets completed on time, on budget, and with appropriately allocated resources. In this article at Northeastern University, Kelsey Miller explains some common constraints in project management and the ways to avoid them.

Top 3 Project Constraints

Time

One of the essential stakeholder considerations in project success is project time. As a project manager, your task is to estimate project time as accurately as possible to avoid surprises and unrealistic promises. “Be sure to dedicate time to planning upfront in order to minimize the number of adjustments needed down the line and reduce the amount of time spent on unnecessary activities,” says Kelsey.

Scope

Project scope is not an estimate by a guaranteed set of deliverables. The scope is often fully refined before a project begins and is understood by all stakeholders to avoid future issues. Determine the cost and time required to fulfill the demands of the scope. Besides, you must continuously monitor scope changes to make necessary adjustments before the project begins.

Budget

The project budget indicates the maximum amount you are allowed to spend on a particular project. A client will give you a budget, and as a project manager, you must determine if the work is doable. It is only on rare occasions; clients change the budget of a project. Therefore, be prepared to deliver what you promise while keeping in mind the budget that you agreed upon.

How to Overcome Project Constraints?

Work Breakdown Structure (WBS)

This is one of the project management best practices and is a project roadmap for the project manager. The WBS helps managers in organizing and listing the project tasks in detail. The accuracy of WBS and management of activities within them determines the success of the project.

Use Right Tools

Overcoming the project restraints is possible only when you have the right tools early on. Project management tools help you in being prepared for all situations.

To read the full article, click on https://www.northeastern.edu/graduate/blog/project-management-constraints/.

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