Continuous ImprovementPMO TrendsProject Management Office

Is Your Portfolio in Sync with Business Roadmap?

Your business roadmap is continually changing, and your PMO must know how to handle it. In this era, you must learn, adapt, and act fast. So, your project management office team must be more ‘agile, strategic, and value-adding’. More so to tackle the pandemic disruption in the organization. So, are you up-to-date with what is going on in your software portfolio? In this article at IT Web, Daléne Grobler discusses how PMO can sync with your evolving business roadmap.

PMO and the Business Roadmap

The project management office team must learn more about stakeholder expectations. Also, it must analyze its growth curve and the organizational culture. The first step is to understand the services it should be providing to your organization:

  • Supervising projects and programmes
  • Keeping the organization updated about new project management approaches, guidelines, and processes
  • Establishing control and managing consistency in the reporting structure
  • Allocating resources to your projects and programmes
  • Managing your projects from the standpoint of a portfolio

PMOs have several models to follow like Gartner’s Four Types of PMOs and the Project Management Institute’s (PMI) Three Types of PMOs. Axelos’ Project, Programme and Portfolio Offices (P3O) model is also an excellent framework. However, organizations shape their PMOs’ nature, so you cannot strictly fit them into a model. Sticking to one approach can disrupt their primary focus area—your organization. Furthermore, business owners have started to realize that they must go beyond just establishing PMOs. Here are the ways that can help the PMO align with your company needs:

Stakeholder Buy-ins

PMOs exist to understand and deliver stakeholder requirements. However, many of them do not. A lot of them adopt a PMO framework to discover what they must do. Frequent discussions with the stakeholders would give them a better idea about the culture, issues, and demands.

Business Success and PPM Development

The difference between PMOs that deliver success and those that fail is understanding what resonates with clients. Projects must align with the corporate strategy. Nonetheless, PPM maturity is necessary to evaluate a project’s value.

Assessing Maturity

How does a PMO determine stakeholder requirements, organizational requirements, and PPM maturity simultaneously? How do you really know what is going on in your portfolio? You can use a framework to help determine the progress. It helps your PMO in the following areas:

  • Access to busy stakeholders to understand the business roadmap
  • Establish PPM best practices
  • Identify the leading causes of issues
  • Improve interdepartmental collaboration and alignment to strategies
  • Analyze short and long-term action plans

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