Spreadsheets play a significant role in maintaining transparency between project teams, especially for those that are contributing from remote locations.
In this article at KeyedIn, Rachel Hentges explains that keeping spreadsheets updated with multiple elements is a tedious and stressful job. It requires a lot of commitment and a lot of time to brainstorm consistency in all the sheets.
The PMOs that are using spreadsheets to record projects and portfolios rely on this procedure of data collection. It has some limitations too. Since the PMO is bound to deliver business value, spreadsheets trigger multiple challenges for them. Here are some key challenges you might face:
Since outdated information does not suffice the needs of a project team, the PMO team must collect and maintain the latest data files. To update the data, the team has to struggle as the resources are scattered.
PMOs are not limited to support only a few projects. They facilitate diverse project teams, which is challenging to manage at the same time. Due to the lack of consistency, they encounter some disconnect in tracking and maintaining spreadsheets. Gathering data in less time to add value to the ongoing projects is another challenge.
Multiple Tools Handling
Poor collaboration among PMO systems and tools lead to resource burnout and project delays. Lack of integration creates prominent gaps in reporting that lowers PMO efficiency.
To overcome these challenges caused by spreadsheets, the PMOs must initiate a standardized process and gain better insight over the ongoing projects. Use advanced tools and master spreadsheets to maintain and upgrade registered data.
Identify suitable tools to automate repetitive tasks. By this, you can neutralize the rigidness of the existing strategy and implement a more centralized solution for your PMO. Click on the following link to read the original article: https://www.keyedin.com/article/are-spreadsheets-leaving-your-pmo-spread-too-thin/