Agile PMOProject Management Office

The Art of Balancing Project Priority with PMO Models

A PMO is the key growth driver to carry out project management initiatives. Since a project has multiple layers, architecture, resources, schedules, budget, etc., the PMO helps in planning and executing all of it.

In this article at Chron, Jared Lewis explains the significance of two essential PMO models to ensure the priority of the tasks aligned with a project.

Supervisory Support

The IT organizations pick the two extremes of PMO models, one emphasizes on supervision while the other one is support. These models are exclusive, yet pivotal to serve as an interface between IT business and projects. Let’s learn the significance of both the models for PMO:

  • Distinct Functions: The PMO support model offers advisory assistance to the teams, whenever required, while the supervisory model oversees the ongoing project to supervise the teams. Focusing on only one of the models may not suffice the purpose of the PMO well. So, many organizations prefer to utilize a combination of both models.
  • Find the Midway: During project priority planning, finding a midway between the supervisory and support model is idyllic. However, possibilities are high that the PMO may not have enough information to make the right choice. So, they must initiate a balancing act between the supervisory and support model, moving from one end to the other.
  • Facilitating: After finding the balance between the two, the PMO becomes eligible to serve as the facilitator. Now, the PMO can act as the supervisor who can determine the significance of projects while indicating task priorities to the teams. Moreover, the PMO must serve as a facilitator to address priorities for all the significant projects.
  • Knowledge Hub: The PMO must operate as the knowledge hub for the project teams. They must maintain a repository of project templates, case studies, and successful or unsuccessful projects for the organizations to refer further. Also, the PMO must facilitate the data requirement of the teams to identify workable methods and tools. Sound information may help the teams act upon setting tasks’ priority and make beneficial decisions.

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