Agile PMOProject Management Office

Here’s How Your PMO Team Can Work with Agile Processes

A PMO team needs to be less authoritarian to be of use to organizations following Agile processes. The traditional setup will no longer work well with the current team culture. In this article at PM Majik, find out how your PMO can work with Agile processes.

Agile and the PMO Team

The main goal of setting up a PMO is to accumulate maximum value from a project by reducing the inherent risks. The team also needs to successfully take care of accommodating the changes in the business requirements. Three principles rule the project management office team that works with Agile methodology:

  • Optimizing values of projects by rearranging assignments based on updated risks, timelines, and budget
  • Risk reduction with apt governance through better work visibility, right resource allocation, and just decision-making
  • Division of large projects into meaningful and achievable smaller tasks to accelerate delivery and response to change requests

Following are the responsibilities that PMOs can assist in:

For Projects:

Regular Updates: Organizations require projects to provide weekly reports or status updates to the head of the department. Though the Product Owner or Scrum Master must attend these meetings, the PMO team can represent them with the report.

Conformance: Companies must abide by international rules and regulations like ISO 9001 and GDPR. It is the responsibility of the PMO to convey that to the project teams and assist them with it.

New Project Pipeline: PMOs must consider how organizations will handle new projects in the work pipeline. You must ensure that taking the new assignments will not hamper the existing ones.

For Processes:

Metrics and KPIs from the PMO Team: The project management office measures the performance of various projects under it. For objective evaluation, you can set up metrics and KPIs.

Going Lean: Teams prefer Agile because it reduces project waste significantly. The PMO team can help in waste management by rejecting documentation, meetings, and approval processes that are not critical.

Best Practices: Your team should form communities within the organization that can promote and encourage embracing best practices across the organization.

Standardization: When all the teams follow the same guidelines and protocols, knowledge sharing and interdepartmental collaboration become easier. The PMO team can ensure that all departments maintain the necessary standards for all their processes and assignments.

Team Coordination: Since your team overlooks several projects, you can avoid resource overlaps or collaboration gaps for dependent tasks.

Following Scrum: The PMO teams are now implementing the Scrum framework in their day-to-day management. It inspires project teams to embrace the approach with the same zeal.

Collaboration: A project management office monitors the project progresses and collaborates with facilities and HR to streamline work. You become the bridge between people working globally and also assist in annual reviews.

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