Project Management Office

Set up a PMO from Scratch in 5 Easy Steps

There is no universally accepted procedure or guide to PMO formation. Top-down approach is a specific mandate. But in this blog of Philippe Husser, the author suggests a bottom-up approach to create an enterprise PMO.

Why a New Approach?

Dropping the classical approach and initiating an upward movement is essential as the ground level executives understand the major pain points of project development. They are the real players who face the initial challenges and make way for smooth function. Here are five steps to form a PMO in the upward direction, right from scratch:

  • Find a Rational Cause: The purpose of developing a PMO should be genuine and appealing. Make sure that the PMO brings positive and productive changes in the upcoming project, not some unwanted surprises. The positive outcomes must include a drop in project fatigue, a sharp rise in project success, and improved strategic alignment within limited cost.
  • Stakeholders’ Community: Look for experienced professionals, volunteers, experts, and influencers who can invest time and energy in your PMO. The community must include people from all levels, be it senior IT leaders, project managers, product developers, sponsors, or portfolio managers. A core team of people already involved in project management will prove beneficial in tackling unexpected circumstances in the future.
  • Figure Out the Major Pain Points: The PMO must be efficient at addressing real issues. So, identify the major pain points ‘an organization has’ while delivering a project successfully. Draw a SWOT analysis or consult the key stakeholders to determine the substantial pain points of past projects and become future-ready.
  • Action Plan: Based on your SWOT analysis, make an action plan to execute visible improvements in project management. You can rank the actions based on their impact and accessibility.
  • Hire & Network: Now is the time to hire people to play crucial roles in developing reliable solutions and networks in the industry. Maintain a knowledge hub to help project managers refer for future endeavors, templates and tools to be used by project developers.

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