Project Management OfficeStrategic Alignment

Manage Your Schedule Better with 7 PMO Best Practices

PMO best practices are standard rules that allow you to manage your schedule. Well, almost. There will be unavoidable barriers and bottlenecks that you must address. In this article at, Praveen Malik shares seven PMO best practices to manage your schedule better.

Scheduling Based on PMO Best Practices

Project management office professionals should follow the PMO best practices to stay on track. Here are the seven PMO best practices that can maintain your schedule better:

Get a PM Solution: Thanks to the constant shift in the market demands, project requirements change more frequently. Since projects share resources, they might face a delayed delivery. So, one of the PMO best practices is to get a PMO or PM tool that can keep all the projects on schedule.

Develop Rules and Regulations: Among the PMO best practices, developing rules and regulations is an essential part. Create project objectives and charters and assess project duration and task estimates. Create a project schedule and update it with change requests. Identify resources that you can leverage in multiple projects. Share the reports with top management and clients.

Build an Array of Templates: To maintain schedule, compile some templates that you can reuse for similar projects. For example, create templates for schedule, resource application, project charter, client updates, top management information, meetings, feedback, etc. Encourage project managers to leverage these prototypes.

Regulate Meeting Frequency: PMO best practices advocate regular meetings between project managers and top leaders. Include the teammates, too, in general updates. Set rules and agenda for these meetings where managers need to present their project reports.

Ask for Feedback: Ask project feedback from senior management, clients, and sponsors. If required, inform the managers to act.

Assign Project Coordinators for Each Project: Project coordinators should collect project data, maintain reports, create meeting agendas, etc. Project managers are busy solving barriers, preparing backup plans, and managing stakeholders of their project. So, project coordinators can be a bridge between them and the PMO team.

Train Those Involved: One of the PMO best practices is to train project team members and managers to keep the project schedule on track. Be it training on processes, software, or technicalities, it is your responsibility to equip them with the required skills.

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