With new methodologies like Agile becoming popular, it is given that the PMO roles and responsibilities will change. The duties have increased and are covering broader aspects of the organization. In this article at ProjectEngineer, Bernie Roseke discusses the roles and responsibilities that a PMO must fulfill today.
Fulfilling Modern Roles and Responsibilities
As a PMO, you have witnessed the changing expectations of companies regarding your team’s roles and responsibilities. If you are confused about your duties, here is a detailed list:
- Offer Guidance: Some PMO professionals have technical experience. If you have the skills, utilize that for project management duties. For example, project estimation, scheduling, scope creation and change, procurement, and PMBOK or PRINCE2 standard maintenance.
- Back the Projects: Project managers need your support to remove the bottlenecks that prevent project success. Large firms also take help from project support offices (PSO).
- Implement PM Approaches and Rules: Since PMBOK and PRINCE2 have agile subcomponents, they are apt for IT projects with moving objectives. The related documents help PMOs to standardize project management templates across all projects.
- Train People: The ideal duty for a PMO team is training project management professionals and project teams. PMP and PRINCE2 certifications can bring added value.
- Preserve Lessons Learned from Previous Ventures: Project managers focus more on delivery than registering challenges, solutions, and successes on a common platform. To avoid repeating mistakes, the PMO team needs to maintain a lessons learned document.
- Control PM Tool Usage: Microsoft Project and Primavera P6 are popular tools that you can use for project management. The PMO team can support projects to maintain the PM tools effectively.
- Monitor Project Progress: Your team can either lead the PM framework implementation or guide the project managers while implementing one. Apart from time and schedule, also look after stakeholder requirements, abide by corporate protocols, etc.
- Manage Communication: Projects with similar goals need to communicate to understand shared lessons learned, risks, etc. Facilitate that process. Expand your knowledge by attending PM workshops, conferences, etc.
- Optimize Resource Utilization for Multiple Projects: Projects often share resources, tools, and infrastructure. Ensure that each project can utilize shared resources without any conflict or overlap.
- Endorse Project Management: Your PMO team can build a corporate culture that recognizes project management aspects and values.
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