Decision is a crucial element of every project as it impacts the project direction and outcome. Bad decisions are results of inadequate knowledge, biased and overoptimistic approach. Therefore, having a clear and transparent process for making project decisions is crucial.
In this article at PM Majik, the author shares how the PMO can have a clear and transparent process for making, recording, and communicating project decisions.
Accessing Right Approach
Every project, be it big budget or small, needs several decisions within a certain timeframe. Some decisions work in favor of the project while some backfire. The author suggests five reasons to bring transparency in the process of decision-making:
- Reference Point: It is important to have clarity in the decision-making process while communicating it with a single point of reference that works for all. Instead of debating the same old points, the project managers must ensure that the decision-related information is shared among all. After that, hold a meeting to communicate the decisions on the project progress. This will help in enhancing focus and attention. Likewise, orientation helps in providing appropriate context and helps in making the right move.
- Pacing Progress: To induce a workable decision, there are many junctions where diverse paths can be taken. In most of the cases, progress becomes slow if the process of decision-making takes a longer time.
- Stakeholders: Bringing all the senior managers on the same page is one of the toughest tasks for the project managers. Often, they gain consent over a decision from one, but the other senior manager disagrees to it. Such situations can be a ‘red’ flag as this decision will need amendment even after making significant progress in it. To avoid such circumstances, hold a meeting to bring transparency in the decision-making process with all the stakeholders and draw a conclusion on the final decision.
- Exhibit Control: Good governance is the key to a progressive decision that demonstrates control in project progress. Governance papers and decision logs are essential objects required at the beginning of the project audit. Providing these objects will show that the project is in good governance and control.
- Avert Mistakes: Engage all stakeholders in the process of decision-making to mitigate the risk of uninformed decision based on incorrect data. It will also improve chances of addressing inaccuracies while reducing risks.
To view the original article, click on the following link: https://www.pmmajik.com/5-reasons-why-you-need-to-have-a-clear-and-transparent-project-decision-process/