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The Rulebook of Perfect Project Plan: A Need to Lead the PMO

Many organizations map out some operational or strategic plan to achieve outcomes at the beginning of a project. However, most of these plans do not work well in producing successful outcomes, and organizations fail to identify where they were lacking.

In this article at Wrike, Emily Bonnie explains that to execute a successful project plan, you do not require to have a degree in project management. You need to have a foolproof plan in place to lead your way.

Supporting Plans

Since planning is the key to success, the first thing you need to do is to recognize the major areas that may hamper your plans. Now, strategize ways to either fix those areas or redesign plans to make it a hit. Here are a few foolproof planning tips to ensure the success of all your projects:

  • Know Your Stakeholders: Stakeholders will be highly affected by the fall or progress of the project. Identifying, knowing and meeting them constantly is essential. In project management, stakeholders could be clients or end-users. Always keep your stakeholder’s interest in mind and establish baselines for project scope, budget, and timeline.
  • Prioritize Goals: As you draw a list of stakeholder’s needs, prioritize them and set specific goals. These must outline project objectives or the metrics that will benefit you in achieving the project goals.
  • Define Deliverable: Figure out the specific outputs you are expected to produce. Estimate due dates for each deliverable in the project plan. Set firm milestones for essential deadlines and deliverables to track its progress. It will ensure that the tasks are completed within time and make your stakeholders happy.
  • Make Project Schedule: Define a series of tasks that must be completed to accomplish each deliverable. For each task, determine the amount of time and resource it will take and who all will be required to execute the tasks. After this, identify the dependencies and involve your team in the planning process. The people performing the work have important insights into how tasks get done, how long they will take it, and who is the best fit to tackle them?
  • Complete Assessment: Look for the leftover issues that may arise and affect the project planning in the future. When developing a project plan, consider the steps you should take to either prevent certain risks or limit them from leaving any negative impact on your planning. Conduct a risk assessment and develop a risk management strategy to make sure you are prepared.
  • Present the Plan to Stakeholders: Make the project plan clear and accessible to all the stakeholders so they are updated about each progressive step. Housing all project plan data in a single location, like a collaboration tool, makes it easy to track, share, and update the progress without filling the calendar with meetings.

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