When 86% of organizations are struggling with their work and resource prioritization, a PMO can come to the rescue. Moreover, change requests have increased from 10% to 30% today. Who else other than the project management office can facilitate a smooth transition? In this article at Strategy Execution, Lindsay Scott reveals the 4 areas where the PMO fills the gap between strategy and execution.
PMO: Bridging the Gap
Project and programme failures occur due to poor change management (45%), bad resource management (29%), and inadequate project management (27%). To address these challenges, organizations require to fill up the following gaps:
- Prioritizing relevant assignments and rejecting others
- Evolving critical thought processes and tools to come up with creative solutions
- Developing a leadership mentality, skill, and tool that would improve adaptability
- Tackling numerous projects and their dependent workflows
- Developing a plan to lead teams through difficult spots
Following are the 4 areas where a PMO can help address the above-mentioned challenges:
Strategy: The project management office can help in setting up processes and tools that would streamline portfolio management. It can work with senior management regarding work prioritization. Before implementing any decision into policy, it can challenge the plan with rationale and authority. A PMO should review the current resource capacity and skills and decide the work pipeline.
Assignment: Having a bird’s eye view of all the projects, the PMO can decide on the tools, tactics, and guidelines for resource management. With available data, it can analyze and report insights for informed decision-making. It has the authority to ensure everyone follows the same working standards and best practices. The team can plan workshops and meetings for training or policymaking.
People: The PMO can help upgrade employee skills by facilitating workshops, training sessions, etc. To improve collaboration, it can deploy tools or platforms for teams across the organization. To manage risk, it can provide insights and guide teams. Also, the project management office team can update the leaders on various delivery models, processes, tools, and tactics for various types of deliveries.
Self: To upgrade itself, the PMO team can conduct workshops and training sessions as well. To encourage a community learning experience, it can start a forum to share ideas and discuss concerns. Online repositories and libraries for informational materials can help the entire community. If need be, the PMO can set one-on-one mentoring sessions to improve personnel skills.
To view the original article in full, visit the following link: https://www.strategyex.co.uk/blog/pmoperspectives/pmo-the-gap-closers/