Building the PMOProject Management Office

How to Establish an Organizational PMO in 10 Easy Steps

A well-established PMO can increase your daily operational efficiency by improving organizational processes and functions. It can help project managers to resolve any issues their ongoing projects are encountering. To get all the benefits, John Strange provides 10 easy steps to establish an organizational PMO.

Setting Up an Organizational PMO

It is important that you take the right steps to establish an organizational PMO. You also need to update project management processes to streamline PMO activities. Following are the 10 easy steps to establish an organizational PMO:

Stakeholders: Though a project sponsor will be not involved with projects closely, the role is responsible for project success. The PMO steering committee would extract value from the projects and conduct meetings often. The PMO team will include diverse professionals to support project management processes. Customers, contractors, and suppliers are the other stakeholders for the project.

Assessment: Your PMO team should conduct a gap analysis to find the difference between the actual and estimated statuses. Assess risks associated with the projects.

Proposal: Have a project proposal by defining objectives, creating a business case, and selecting a strategy roadmap. Choose a PM methodology, tools, and templates as per the budget allotted.

Approval: An organizational PMO must get the proposal approved by the sponsor, i.e., scope, time estimate, and budget.

Processes: Establish PMO policies, PM procedures, communication plan, risk management process, change process, issue management method, and training plan.

The PMO Setup: Map the services to be done by your organizational PMO and establish roles and responsibilities. Create a scope, compile a guideline, and ready the PM tools and templates.

Training: Conduct training sessions and workshops for all involved in the organizational PMO. That includes the PMO steering committee, team members, project managers, and involved stakeholders.

A New PM Process: To ensure the new project management process is successful, create a communication plan, establish policies, and review implementation status regularly.

Tasks After PMO Implementation: When you have established the organizational PMO, compile an implementation report and lessons learned document. Ensure key executives and employees know about its success.

Improvement: You should always improve strategies. Conduct improvement programs and regulate the quality management process.

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