Just like any department, your PMO also has its needs and evolution trajectory. The more you fulfill those needs, the more mature it becomes. In this article at FuturePMO, Emma-Ruth Arnaz-Pemberton discusses PMO requirement levels as per maturity.
PMO Levels of Requirements
U.S. psychologist Abraham Maslow established in his paper “A Theory of Human Motivation” that humans have a need pyramid. The pyramid is broadly divided into five sets of needs—physiological, safety, social, esteem, and self-actualization. When you fulfill one set of needs, it goes to the next level. So, what are the PMO needs as it matures? Following are the PMO level of requirements as per maturity:
Business Challenges or Prospects: Organizations establish project management office so that it can turn business challenges and prospects into projects. PMO’s primary need is then a challenge or prospect that it can work on.
Value Derivation: The PMO strives to deliver value as that satisfactory results establish its credibility in the organization.
Collaboration Efforts: To earn respect, it needs to collaborate between various departments, business units, stakeholders. It plays an active role in the strategic planning phase of the organization. It also acts as the management representative for all business functions.
The Growth Factor: To grow in the organization, the project management office continuously needs to upgrade its processes. The more established the PMO, the easier it is to influence.
Transformation Over the Time: To remain relevant in the upcoming years, a project management office must evolve keeping the core responsibilities intact.
As the project management office matures so does its level of requirements. In the initial phases, it struggles to establish itself. In the middle, it works on creating a support group. In the advanced stage, it pushes itself from its comfort zone to look for new avenues of growth and influence.
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