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5 Smart Ways to Form Recyclable Project Templates

Templates are a collection of files that may help in accelerating the speed of a project by reducing the effort of initiating everything from scratch. Although, the Internet is inundated with numerous project management templates, creating your own will be an asset to the organization.

In this article at PM Basics, Dmitriy Nizhebetskiy suggests ways to create personalized project templates that can be reusable for the team and lead to better chances of project success. Templates can be used locally or can be shared with other users.

Filling the Gaps

The best way to create reusable project templates is as easy as filling the blanks with suitable answers. Here is how these five steps may help in creating good templates:

  1. Why Create It? Start by questioning the need for a project template. Will it make your team’s work easier while benefitting others including stakeholders? The answer to these initial queries will help in designing a reusable template.
  2. Look for Inputs: Think and collect information to fill in the template. Also, look for other tools or data, extract it for making your project template effective. You may use the templates already used by the team and make it more appropriate for the future project requirements.
  3. Does It Work? See if the templates are compatible with other documents and artifacts. Also, ensure if the stakeholders can use it as effectively as the project team. It should also assess the working hours of everyone using it.
  4. Creating Viable Version: The best way to design a template is by making it easier for the team to fill it while keeping it flexible for future requirements. Primarily, ensure that the template needs minimum effort and time to maintain it.
  5. Fix Goal: Design your templates in a manner that they are interconnected to one another. Make sure all are feasible to gain the desired project goals within the predicted time.

The author emphasizes that templates are a part of project integration process and team building activity. They must provide valuable inputs to motivate the team by extending better options to improve. Read the original article on the following link:

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