Project Management Office

Finding the Right PMO Structure

The Project Management Office (PMO) has several responsibilities like managing and ensuring seamless flow of the project process. They are accountable for the productivity of their team along with bringing unique services or products within limited time and budget.

With the implementation of PMO, many organizations have started producing better results. In this article at GreyCampus, Ankit Rastogi describes different types of PMOs and their roles to help organizations choose the right one.

Diverse PMOs

Every organization has different work structure and requirement for resources. Therefore, the author is suggesting three different kinds of PMOs that may help in addressing different project needs:

  1. Supportive PMO: Acting as a repository, supportive PMO keeps a watch over lessons learned from the past to implement in current and future projects. They also provide templates, best practices, and training to the team. This PMO is apt for the organizations having functional or weak structure.
  2. Controlling PMO: This one acts as the auditor who often checks if the tools, processes, and project standards are applied accurately or not. Suitable for balanced project structure, it extends shared project control between functional and project managers.
  3. Directive PMO: With a high degree of control over the projects, this one is suitable for the organizations with strong project structure. The directive PMO offers entire authority to the project managers while keeping complete control over the project execution within the organization.

Roles of PMO

The PMO covers many roles and responsibilities that may vary according to business levels and organizational infrastructure. Let’s take a look:

  1. Enterprise PMO: They are authorized to review and approve master projects, portfolio, and budget plans while maintaining their operational responsibilities like strategic and tactical master planning.
  2. Division PMO: They are responsible for establishing project-portfolio, operational and budget plans, thereby allowing the necessary adjustments, when required. They also manage portfolios and oversee programs.
  3. Business Unit PMO: Responsible for operations master planning and project-program management, the business unit PMO develop project-program operational and budget plans. They also manage overseas projects and programs.
  4. Project PMO: They are responsible for planning, executing, monitoring, controlling, and closing the project.
  5. Project Office: They have a temporary function. The project office is assigned a specific project that they prepare and maintain by following the directions of the project managers.
  6. Project Support Organization (PSO): They are accountable for one or more specific projects and provide project control functions. PSO’s report project progress and its status to the business unit manager and various project managers.
  7. Project Management Centre of Excellence (PMCoE): It handles, establishes, documents and promotes project business management standards, practices, and methods. It is not assigned to any project but supports a framework to execute projects while establishing communications like status reports, intranet website, and dashboards.

PMO: Sustainability vs. Value

To establish and demonstrate its real market worth, the PMO must select, prioritize, and take up only those projects that are supporting strategic initiatives and business objectives. They can direct the proper allocation of enterprise-wide funds and resources. They are held responsible for mapping and identifying the risk categories like technical, operational, and risk of project delivery, apart from handling various other significant responsibilities.

The author states that the PMO is responsible for keeping control over the power and authority given to the project managers. Sensible selection of PMO may show definite results and project success. Follow the link below to gain in-depth knowledge about PMOs: https://www.greycampus.com/blog/project-management/which-pmo-structure-is-right-for-your-organization

 

 

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